# BBC Records Management, Storage & Retrieval

> Contract award record from UK public-sector procurement sources.

## Key facts

- Public buyer: [The British Broadcasting Corporation \(BBC\)](/buyers/the-british-broadcasting-corporation-bbc/contract-awards)
- Contract winner: [RESTORE PLC](/contract-winners/restore/public-sector-contract-awards)
- Award value: £600,000
- Tender value: £600,000
- Award date: 31 August 2021
- Published: 9 September 2021
- Contract start: 1 September 2021
- Contract end: 31 August 2026
- Stage: awarded
- Procurement category: services
- Notice ID: 146491b9-c380-43a3-9fe4-028c68570cbf-467214
- OCID: ocds-b5fd17-e694cbdd-2674-4178-9a9f-e9a5d3801d00

## Description

The BBC is looking to purchase secure records management and archival storage and retrieval service and is acting on its own behalf and as agent for BBC Studios Production Ltd and Children in Need\. The records consist of working papers of the BBC relating both to content production \(e\.g\. radio and television programmes and online content\) and to business support functions such as HR, property management, legal, rights and commercial activities\. The records comprise of predominantly standard storage boxes of semi-active pre-archival material and permanent archive material, including some tubes, non-standard boxes and other items\. Services required include pre-storage for semi-active material and for permanent archival storage which must comply with EN 16893:2018 and BS 4971:2017 standard or equivalent \(please note BS PD 5454:2012 has been superseded\)\. The records comprise approximately 45,500 linear feet of predominantly standard storage boxes containing approximately 42,500 linear feet of standard \(semi-active records\) material and 3,000 linear feet of permanent archive material and includes documents, plans in tubes, and some non-standard boxes and other items provided by the BBC \(or otherwise\) for storage as part of the Services\. The Professional Ability, Capacity and Experience of managing the scale of the requirement is a specific mandatory minimum requirement\. The services will include retrieval, intake, destruction, scanning, re-boxing and an online tracking and ordering system\. Standard Materials are retained according to the BBC's corporate retention schedule, pending appraisal and subsequent actions \(destruction, further retention or designated as permanent archival\)\. A smaller proportion \(around 10%\) has already been designated as archival and must be stored to EN 16893:2018 and BS 4971:2017 standard or equivalent\. The BBC seeks a 3-year contract duration with options to extend by 2 x 12 month extensions to a total maximum duration of 5 years\.

## Related contract awards

- [eCase - Case Management System](/contracts/ocds-b5fd17-c3876f19-435e-4912-8a7b-62fd905fa609): The British Broadcasting Corporation \(BBC\)
- [Security Guarding Services](/contracts/ocds-b5fd17-652cf1cd-86e7-4805-8cc9-bc042181e005): The British Broadcasting Corporation \(BBC\)
- [Media Monitoring Services](/contracts/ocds-b5fd17-7abaa6f9-c4bf-4c62-a169-a2a24ce1c4c2): The British Broadcasting Corporation \(BBC\)
- [Records Management & Confidential Waste Shredding](/contracts/ocds-b5fd17-7af33f37-023b-487b-a274-4ad2e6f6add7): Pension Protection Fund
- [SIA 913 - Confidential Storage and Destruction](/contracts/ocds-b5fd17-fa057680-914e-49f6-891f-71faad4e164e): Security Industry Authority
- [Provision of Secure Shredding Destruction & Disposal Services](/contracts/ocds-b5fd17-e4950d5a-dc18-4652-8b3f-26879cd33011): Government Commercial Agency

## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/146491b9-c380-43a3-9fe4-028c68570cbf-467214)