# The Institute Payroll, HR and Expenses Project

> Pre-procurement notice from UK public-sector procurement sources.

## Key facts

- Public buyer: [Department For Education](/buyers/department-for-education/contract-awards)
- Published: 16 May 2019
- Stage: pre_procurement
- Notice ID: 3ad3fd1a-de31-4cc2-9503-565474d32693-289915
- OCID: ocds-b5fd17-e3596a57-d5b9-4cad-8c52-09a254e22ef5

## Description

The purpose of this Prior Information Notice is to initiate market engagement and it is not being used as a call for competition\. This PIN is intended to: 1\. Inform the market of an imminent procurement for Managed Payroll, HR, and Expenses services, being commissioned by the Institute for Apprenticeships and Technical Education \(and therefore enable the market / suppliers to begin to plan for this\)\. Within the context of the services required there are likely to be 3 linked components: i\. Software accessed over the internet and hosted in the Cloud ii\. Work with the Institute to implement and set-up the service iii\. Provide the Institute with a managed service and support mechanism\. 2\. Provide a survey for you to express your interest, and support the Institute to develop its requirements\. Survey is in the Attachments\. Additional information: The purpose of this proposed procurement will be to select and appoint a supplier to be responsible for the provision of a Payroll, HR and expenses system as follows: 1\. HR functionality to include as a minimum: core HR; MI & Reporting; and Absence Management; Future nice to have's may include Self Service, Recruitment and On-boarding, Performance & Talent Management and Learning & Development; 2\. A payroll system including: Set-up and configuration management; basic payroll functions; allowances/deductions and other payments; on-boarding, leavers, absence & transfers Benefits; payroll self-service; payroll reporting and payroll process journals and outputs; 3\. Expenses system including: Core requirements; Self Service; Rules/Approvals; Communications; Reporting/Audit and Configuration The Institute plan to adopt and implement a new payroll system for its staff and contractors\. The supplier shall provide a solution be capable of supporting at least 200 employees for HR and Payroll\. The Expenses is to cover for about 200 employees and 500 non-employees\. The supplier must ensure the core Payroll, HR and Expenses solutions are sufficiently available to the end user by 1st Nov 2019\. This requirement will be sourced via G-Cloud framework\. The initial contract is for 2 years with the option to extend for a further 1 \+ 1 year pending approval\.

## Related contract awards

- [Call-off Contract for the November 2026 cohort of the National Professional Qualifications \(NPQs\)](/contracts/ocds-b5fd17-ce0d651b-c3d5-481d-ad4d-3f5dc8bbd35e): Department for Education
- [Contract Award Notice Independent review into 2DP fire and structural safety](/contracts/ocds-b5fd17-5297e4b5-9ab5-4948-95c5-119730f371ef): Department for Education
- [Inclusion Bases: exploring evidence of impact and models\.](/contracts/ocds-b5fd17-76dee6b0-7bcc-49cd-b784-34d2192c05a4): Department for Education

## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/3ad3fd1a-de31-4cc2-9503-565474d32693-289915)