QU324 - Service and Maintenance Contract for Instant Hot & Chilled Water Taps & Units - AWARD

The Council is proposing to award a 3-year agreement for the servicing, maintenance and replacement of a number of instant hot & chilled water hydro taps and hydro boil units within its CAB portfolio managed by Birmingham Property Services (BPS). This 3-year contract period will be from 13th April 2020 until 12th April 2023. The contract commencement date may change as a result of any required minor amends to the procurement timeline.

The Council requires a fully inclusive parts and labour service cover for all units which will include as a minimum requirement:

o Two service visits per annum (one in each 6-month period)

Within each 6 monthly service visit, the following maintenance operations shall be undertaken:

o scale management o filter and sanitising

The current number of units in operation across all the below listed CAB locations are:

Hot and Chilled Water Hydro Tap units x 64

Current Specification includes: o BC160/175G4 Hydro Tap G4 Classic boiling chilled 160/175 bright chrome for work o ZT008 Integrated Tap Font for Hydro Tap G4 Classic & Elite Bright Chrome o HE45004 Water Block and Reset device

Chilled Water only Hydro Tap unit x 1

Current Specification includes: o C175G4 G4 Chilled Only Hydro Tap Chrome Finish o HTRPINS Replacement Installation o 90915UK Integrated Tap Font for Hydro Tap G4 Classic & Elite Bright Chrome o HE45004 Water Block and Reset device

Hydro Boil units x 18

Current Specification includes: A Hydro Boil Unit (mix of HP007, HS005, 307552 and HP 107).

The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation.

If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000.

Your completed quotation submission should be returned by noon on 31st March 2020 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc