Attendance Management and Electronic Personal Education Plan System

Derby City Council require an electronic system for collecting accurate information about attendance, exclusion, school and placement moves, out of school hours learning, attainment and progress for Looked After Children in our care, also providing electronic Personal Education Plans. Note that the electronic Personal Education Plans system will not be considered or procured on its own, but only as an add-on to the Attendance Management System.

The successful supplier will need to take into account differing IT needs, abilities and compatibility in proposing an appropriate solution, which within the scope of this procurement are:

• Software licences and upgrades (including if concurrent or named users) • Software as a Service (SaaS) cloud solution or client (Customer) hosted environment • Implementation, configuration and integration services (with project management) – for any new system • Systems validation and control/administration • Secure system back-up/contingency planning, with data archiving facilities • Documentation and user training • Helpdesk and application support and maintenance • Data conversion and migration – for any new system

The contract period is three years; the contract is estimated to commence 23/07/2016 and expire 22/07/2019.

Please note, suppliers wishing to express interest and obtain the documentation must do so by 14:00, Tuesday the 10th of May 2016. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00, Wednesday the 11th of May 2016. The process is being run via the Council e-tendering system www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the e-tendering system).