Disclosure and Barring Services

DBS (Disclosure and Barring Service) checks are a legal requirement for a number of programmes at the university, especially Health, Medicine and Education programmes. It forms an essential part of the admissions process within any university.

We are looking for a supplier who can provide a web based piece of software, accessible to applicants and students.

The current annual spend with our incumbent supplier is £120k, however with the nature of the service this value is not guaranteed, with the recent cap of medical students being removed this could see numbers increase/decrease.

The system would need to allow applicants and students to self-register and we would need document verification to be managed by the provider & applicant/student or the Post Office. The University will also need to be able to verify documents. Although we expect the numbers we verify to be minimal this is still an essential requirement.

The system would need to provide us with a track and trace facility where we could see the stage of the process the applicant/student was at and hence be able to chase any that where progress appeared to be delayed.

We must also be able to run reports from the system which allows us to identify applicants/students by course, cohort and the stage their application is at in the process.

We require monthly statements of charges, itemised by cohort, course and student name.

We would need to have confirmation of the turnaround times of the system, for example 'once self-registration has been completed applicants/students are issued with a link within 24 Hours'. 'Once documents have been submitted, verification will be completed within 5 days'

The system will need to allow the University to be able to quickly and easily update programmes. Changes to validated programmes in higher education are frequent and fluid in order to meet the needs of national & international workforce.

The system will need to be able to complete enhanced workforce DBS and Barring list checks.

Applicants/students will need to be able to still have access to the 'DBS Update Service' even once their DBS certificate has been issued.

To view further details of this tender please visit the following link -https://in-tendhost.co.uk/plymouthuni/aspx/Home