# Archive Collections Management System

> Pre-procurement notice from UK public-sector procurement sources.

## Key facts

- Public buyer: [University of Bristol](/buyers/university-of-bristol/contract-awards)
- Published: 16 October 2025
- Stage: pre_procurement
- Notice ID: 53e701e0-079d-4891-95f5-7958710695f8-868579
- OCID: ocds-b5fd17-137f6482-d596-4c65-96bb-bedb7132f9ba

## Description

The University of Bristol is undertaking early market engagement to identify suppliers capable of delivering a replacement for Axiell CALM \(archive management software\) and CalmView \(online archives catalogue\), which will reach end-of-life in December 2027\. The University manages two distinct archival collections-Special Collections and the Theatre Collection-each with separate operational needs and public identities\. Any proposed solution must support the independent management, cataloguing, and public access of both collections, maintaining distinct staff-facing and public-facing interfaces\. A critical requirement is seamless integration with Preservica, the University's digital preservation platform, to ensure continuity of digital preservation workflows and alignment with our long-term strategy\. Please note: This is not a formal tender and does not commit the University to any procurement decision\. Please note the University Of Bristol is not a Contracting Authority as defined by PA2023 Additional information: The form below outlines key functional, technical, and compliance criteria\. Suppliers are invited to complete the form to indicate whether their solution meets each requirement\. Please note: This is not a formal tender and does not commit the University to any procurement decision\.

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- [Staff Benefits - Cycle To Work - Salary Sacrifice Scheme](/contracts/ocds-b5fd17-16380325-6e02-4fbb-bdcb-69ea17ca4047): University of Bristol
- [Cameras and Accessories \(2026\)](/contracts/ocds-b5fd17-49b42fed-9fc3-46d2-b164-c59b602e8e65): University of Bristol

## Source

[View the original notice on Contracts Finder](https://www.contractsfinder.service.gov.uk/Notice/53e701e0-079d-4891-95f5-7958710695f8-868579)